Captain Cyan's Terms & Conditions

We've kept our T&Cs to a minimum, so please ensure you read these before ordering. If you require any more information or clarification before ordering, please just give us a call on 020 3005 4495email us, or use the Live Chat and we’ll be happy to help.

Artwork Sizing

If the artwork you provide for printing does not exactly match the dimensions of the paper size you have ordered, then your artwork will be resized to fit within the dimensions of the size ordered - known as scaling to best fit. We won't add white space, crop images, or distort images in any way to make them fit to the ordered dimensions. Where possible, artwork should be provided at the correct size for printing – we won't contact you if it is not, and it will be processed as above.

For example, if you order an A2 print but the file supplied does not fit to these measurements, we will scale to best fit. This may result in the print being either narrower or shorter than an A2. If it is essential to you that your print is exactly the measurements of the size ordered, for example for framing purposes, please draw our attention to this using the 'Order Notes' section.

All posters will be trimmed to the edge of the submitted artwork. If the artwork is submitted with a white border this will be included when printing and trimming the image. It is your responsibility to remove any white borders before submitting the poster for printing. Similarly, if you require a white border on the artwork then it is your responsibility to add this before submitting the poster for printing.

If you require your artwork to be printed at a specific dimension that is not the exact size ordered, then please inform us via the orders notes.


Once orders are placed they may proceed to the print queue at any time of day. As a result, orders can only be cancelled, paused or amended if they have not yet been printed. Orders can be cancelled by replying to the order confirmation email (for orders made online) or by phone (020 3005 4495 during our shop opening hours), if they have not yet been printed.

We reserve the right to refuse any order and will refund all payment made in this circumstance.

Refunds and Returns Policy

Refunds will only be made for orders where the product supplied is defective or damaged, and it is not possible to replace the order. In these instances we will offer to reprint and resend orders, or refund the full amount of your order including postage. As posters are unique and not re-saleable we do not accept returns except where the product is damaged. Any claims for incorrectly printed or damaged orders must be raised within 7 days of receipt of your order and all packaging should be retained as evidence.

Captain Cyan do not accept any liability for mistakes (including but not limited to artwork sizing, spelling or graphic errors), except where these are introduced as a result of the printing process. In this case a full refund or reprint will be offered.

Order Turnaround & Delivery

If your order is placed and print ready artwork is received before 2pm, Monday - Friday, we will print and dispatch your order the same day, unless you have ordered a product where same day turnaround is not offered (such as a fabric stretch stand or double sided roller banner). If your artwork is received after 2pm, at the very latest your order will be processed the following working day. We can often achieve much tighter times, and this can be agreed with you by our team – please call or email to discuss your needs.

Where "Next Day Delivery" has been selected, we will email you a tracking number for your item, if available. Under this delivery option items are sent by either APC Overnight or our own in-house courier, and should arrive before 6pm the following business day. Items selected under Standard Delivery are sent by Royal Mail Second Class and will normally arrive within 5 working days from dispatch.

If you require your prints urgently we recommend using Next Day Delivery or collecting in person. All orders placed through our website will receive a shipping notification once orders have been despatched. Any claims for missing deliveries must be brought to our attention within two weeks from date of dispatch.

Please note we do not accept any responsibilities for damages or delays caused by any courier. Where possible, we will rectify damaged orders, but no compensation will be offered for delayed deliveries.

Privacy Policy

We use the personal data you send us to fulfil your order, track sales and provide a great ongoing customer service to you. Our legal basis for handling your data in this way is our legitimate business interest; contract with you and legal requirements placed upon us by the government. In addition we may occasionally send you direct marketing communications through email, social media or other communication channels. You can unsubscribe from these at any time, without affecting your ability to communicate with us or use our services.

Your data is retained securely on cloud services provided by AWS, IBM, Zendesk and Google, and directly managed servers hosted in-house and at Rackspace. We retain data for a minimum of 5 years except for order artwork files which are deleted after a maximum of 60 days, except where we have been requested to retain this by clients.

You can make a request to see details of the data we store on you. You can also request that Captain Cyan delete all of the personal data we hold about you at any time, but this will mean any pending orders will not be fulfilled, order history, follow-up customer service requests or after-sales support will be unavailable to you. We’ll also be unable to issue any refunds, partial or otherwise. Data will only be erased where we are not required to retain this data for legal, accounting and auditing purposes.

Whilst the law allows for erasure and access requested to be made verbally or through other means; in order to ensure that personal data is only shared with the individual concerned we request that you send an email to [email protected] and attach a copy of valid photo ID. We will respond to all access or erasure requests within 30 days.


Our payments are processed by Stripe, you can read more about their extensive security here.

Stripe is fast becoming the industry-standard for rapid, secure, ecommerce payments.

Your card details are not stored on our servers, nor do they ever touch them (so can't be logged inadvertently in log files). Instead they are sent directly to Stripe, who pass us a secure token. Only we can use the token to charge your card as it must be used in conjunction with a secret that only we (and Stripe) possess.

We store this card token for the duration of processing your order (in case you wish to add items to your order), after which it is destroyed.

The only card details we store permanently are pieces of card metadata such as the card brand, last four digits and expiry date. This is so that we can tell you which card has been charged, and the information is useless on its own as it cannot be used to reveal any further details about your payment card.